Information for Organisations at Welsh Lib Dem Spring Conference 2026

Information for Exhibitors

If you're yet to provide your Exhibition Listing, please send a high resolution image of your logo, and a 50-word description of your organisation/exhibition stand by email to elgan.morgan@libdems.wales by Wednesday, 25th February.

Set-Up Times

• Friday, 6th March: 4:00pm – 5:00pm
• Saturday, 7th March: 8:00am - 9:00am

Please let us know if you plan on arriving on the Friday. If you are setting up on the Friday you should head straight to the Duchess Suite on the first floor, if setting up on the Saturday morning head to the registration desk on the ground floor to pick up your Conference pass before you head upstairs.

Exhibition Opening Hours

We ask that stands remain open during the following times:

• Saturday, 7th March: 9:30am – 4:30pm
• Sunday, 8th March: 9:30am – 1:00pm

Security & Storage

The exhibition area spans two spaces—one will be locked overnight, while the other remains publicly accessible. If your stand includes valuables, please let us know so we can place you in the lockable area or arrange secure storage.

Information for Dinner Attendees

Date and Arrival Times

• Venue: Leonardo Hotel Cardiff
• Date: Saturday, 7th March 2026
• Time: Sit-down at 7:30pm

A small number of tickets are still available if you wish to attend.

Menu

There is a fixed menu for the Dinner which can be found on our Conference Dinner page. Please let us know if you, or any of your guests, have any dietary requirements by emailing elgan.morgan@libdems.wales as soon as possible. We will liaise with the venue if an alternative option is required.

Information for Fringe Organisers

If you're yet to provide your Fringe Listing, please send a high resolution image of your logo, and a 50-word description of your fringe by email to elgan.morgan@libdems.wales by Wednesday, 25th February.

Rooms and Timings

Timings and room name for your fringe is available on the Fringe Listings. The floor plan shows you where the rooms are in relation to each other.

The capacities for the rooms are:

• Wedgewood Suite: 50 cabaret style
• Snowdon Suite: 25 theatre style

Set-Up Time

Rooms will be available for set-up 20 minutes before your scheduled start time. We ask that you vecate the room within 15 minutes of your fringe finishing.

Catering

To book catering please contact Rebecca at the Leonardo Hotel:
Email: Cardiff_Conference@leonardohotels.com
Telephone: 029 2078 5592

Breakfast Options

• Pastries with tea and coffee: £4.20 per person
• Bacon Rolls with tea and coffee: £6.96 per person
• Hot Fork Buffet Breakfast: £26.50 per person

Lunch Options

• Working Buffet Lunch: £16.50 per person
• Hot Fork Buffet Lunch: £23 per person

Tea & Coffee Options

• Tea, Coffee & Snack: £4.20 per serving