Privacy Policy

Ian Sollom MP is committed to respecting and protecting your personal data. This policy explains who Ian Sollom MP is, what personal data (“Data”) he collects, how he uses it, information on your rights, and how you can contact him. The way Ian Sollom MP processes personal data is governed by the UK General Data Protection Regulations (UK GDPR) and Data Protection Act (DPA) 2018.

Who is collecting your data?

Ian Sollom is the Member of Parliament (MP) for St Neots & Mid Cambridgeshire. For the purposes of UK data protection law, Ian Sollom MP is the Data Controller of all personal data sent to him by constituents in his capacity as the Member of Parliament for St Neots & Mid Cambridgeshire. As an MP, office staff will also have access to your personal data in order to keep the office running. Within this policy, any reference to Ian Sollom MP refers to the MP and also the staff employed by the MP.

From 01 April 2019 elected representatives and prospective representatives (including Police and Crime Commissioners) are exempt from paying a fee and registering with the Information Commissioner’s Office (ICO). For more information on this visit: https://ico.org.uk/for-organisations/in-your-sector/political/.

How is your data collected, used and stored?

When you contact Ian Sollom MP seeking assistance with a casework issue, asking a question about local or national policy issues or any other matter related to his role as the MP for St Neots & Mid Cambridgeshire, you will be asked for some personal data to enable him and his office to respond.

Ian Sollom MP will only use your data for the purposes for which you provide it.

Ian Sollom MP takes the security of your data extremely seriously. Your data will be stored on secure servers in a locked and protected environment. Access to your personal data will be limited to Ian Sollom MP and his staff for the purpose of dealing with your query/case and maintaining office records.

Categories of Personal Data Collected

Personal data collected may include:

• Full name/s
• Postal Address
• Email Address
• Phone Number
• Correspondence related to your issue/question

Who will your data be shared with?

When taking up casework or policy questions on your behalf, it may be necessary for Ian Sollom MP and his office to share the personal data you provide with government departments, local authorities and other public bodies. Ian Sollom MP will only share as much information as is necessary to take your case forward.

Other than in the circumstances above, Ian Sollom MP will not share your personal data with other organisations or individuals without your explicit consent.

How long will your data be kept?

Ian Sollom MP and his office will only keep your personal information for as long as it is necessary to fulfil the purposes described in this policy. Ian Sollom MP and his office will retain your data for up to five years after your case has been closed in case you get in touch again.

The lawful basis for processing your data

Under UK GDPR personal data can only be processed using a lawful basis defined in Article 6.

Ian Sollom MP will process your data using the lawful basis of consent (Article 6(a)) and Public Task (Article 6(e)). Your data will be retained under the legal basis of Legitimate Interests (Article 6(f)) for the purpose of managing constituents’ casework and policy concerns effectively.

Special Category Data

It may be the case that you disclose personal data classified as special category data under UK GDPR as part of your casework or policy concern. This may include information related to health, sexuality, race, ethnicity and religion.

Elected representatives are permitted to process this data under clauses 23 and 24 of Schedule 1 of the Data Protection Act 2018. Under UK GDPR, this data can only be processed using a lawful basis under Article 6 and a condition of processing defined in Article 9. Ian Sollom MP will process such data under Article 6(a) (Consent) and Article 9(a) (Explicit Consent).

Your rights

You have several rights in relation to your data and can choose how it is used. You can:

• Obtain copies of the data we hold about you (known as a “subject access request” or "SAR").
• Request that we correct or update any data held about you.
• Withdraw your consent and ask that we delete your data, or restrict the ways in which we use your data (known as a "Right to be Forgotten" or "Right to Erasure").
• Request that data you have given your consent for us to use is provided in an electronic format so it can be transferred to another data controller (known as “data portability”).
• Opt-out of receiving further communications from us via any medium at any time.

You also have the right to make a complaint directly to the Information Commissioner’s Office (ICO). They can be contacted at: https://ico.org.uk/global/contact-us/ and concerns can be also logged via: https://ico.org.uk/concerns/.

Contact us

If you have any questions about this policy or wish to exercise any of your data rights, please contact Ian Sollom MP's data protection representative by contacting:

Ian Sollom MP
House of Commons
London
SW1A 0AA

ian.sollom.mp@parliament.uk

Changes

Ian Sollom MP keeps his privacy policy under regular review and, as such it may be updated from time to time so you should check it each time you submit personal information to him. The date of the most recent revisions will appear on this page. If you do not agree to these changes, please do not continue to submit personal information to Ian Sollom MP.

Last updated: 20th September 2024